DPSP 2014

Author Information: Abstract writing and submission

The submission process

Authors wishing to submit papers and present at DPSP 2014 are required to submit an abstract for consideration by the DPSP 2014 technical programme committee.

Following the review of abstracts, successful authors will be invited to submit a full paper for a second review by the committee. Successful authors will then be invited to attend and present their work at DPSP 2014.

Writing an abstract

Abstracts must be submitted by Friday 18 October 2013 if they are to be considered for the conference. Use of the DPSP 2014 abstract template is mandatory, and only abstracts following the instructions provided below will be considered.  It is vital that delegates pay close attention to the instructions. Submissions that do not follow the guidelines may be returned to the author or not considered for acceptance to the conference.

• Download abstract template

Submitting an abstract

Before submission, make sure that the following material is ready:

• Title, all authors’ names, affiliations and a 35 word (approx) biography. If your title and abstract contains no special characters, and no sub or sup scripts, the text can be copied and pasted from your word document or typed in directly
• Your abstract of no more than 1 A4 pages, including title, names, affiliations and abstract in word format (file size maximum 2.0 MB - Megabyte)
• Preferred topic area chosen from the conference scope (the technical programme committee reserves the right to change the authors' choice of topic area)

Once you have the material and information listed above, you can proceed with the electronic submission of your paper.

The on-line submission form for abstracts will be open until Friday 18 October 2013. If you have difficulties in submitting your abstract, please try to shorten its file-name.

Important information

• The working language of the conference is English, which will be used for all printed material, presentations and discussion
• The abstract template is a Microsoft Word file. Please save this template file to your PC’s hard drive and use it when you prepare your abstract
• If you are submitting more than one abstract you can use the same email address and password for each abstract
• Abstracts are required for all submissions. Abstracts MUST be submitted using the template form provided
• Each abstract must fit within the abstract template and use the Times New Roman or Times font, size 10
• Length - Up to a maximum of ONE A4 pages (you may include diagrams)
• Special characters - When inserting special characters in text use the ‘Insert Symbol’ function (avoid code-numbers for the symbols)

It is essential that authors make sure all fonts are embedded and .pdf files are submitted unlocked. If files are submitted in ‘Read only’ format or with security we may be unable to publish your paper.

After submission

On submission of your abstract the corresponding author will receive a confirmation of the receipt of the abstract. Your abstract will then be presented to the technical programme committee for consideration. Following review, you will be informed if you are being invited to submit a full paper to the conference.

Processing and publication of personal data

The personal information we receive from delegates will also be required after the conference. This is in order to render an account of the conclusions arrived at during the conference, for statistical purposes, and for the dispatch of information on relevant conferences in the future.

Personal data will be stored by the IET for future mailings and information on forthcoming conferences. Personal data may also, in certain cases, be released to other companies participating in the conference for the distribution of information and offers directly from them.

Accepted papers

Each paper must have at least one author registered by Monday 14 February 2014 to avoid the paper being withdrawn from the conference proceedings. Authors presenting two or more papers must pay the additional paper fee. The author must be present at the conference to present the submission either orally or by poster presentation.

You are reminded that the IET or other associated societies cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.

Full papers

Submitting a full paper

To submit your full paper you will need to re-enter the online submission system. Please check very carefully that all the information you have provided is correct. Here is a summary of what you should have provided:

• Click on the number of the paper you wish to submit
• Check the title is still correct
• Browse to upload your pdf camera-ready file. Please do not page number your file
• Ensure a biography of the presenting author is entered
• Ensure all authors are listed on the final page. Again using lower case letters except for the first letter of each name
• Ensure affiliations are correct. This is for the organisation you represent, eg London Power Associates Ltd and not professional affiliation eg The Institution of Engineering and Technology
• Click finish to complete. You will receive a confirmation email

Full papers must be submitted by Monday 20 January 2014 or they will be withdrawn from the conference. Use of the full paper template is mandatory and only full papers following the instructions provided below will be considered.

DPSP 2014 copyright agreement:

• Download copyright form

This agreement relates to all the material published concerning DPSP 2014 such as, but not limited to, conference proceedings, presentation slides or other electronic forms. Please note that part or all of the conference may be filmed for www.iet.tv.

In submitting a paper to DPSP 2014 the authors assign to the IET copyright ownership of the submitted work, this assignment to be effective as of the day of registration of the material at DPSP 2014. The copyright form must be signed by one of the authors.

The IET shall have the right to register copyright to the article in its name as claimant, whether separately or as part of another medium in which such work is included. Also, The IET shall have the right to grant reprint permission to third parties and to receive reasonable royalties in such instances.

Authors reserve the following rights:

The right to use all or portions of the submitted article in future works of their own. All proprietary rights, such as patent right

Copyright forms should be emailed, faxed or posted to:

DPSP 2014 Organisers
The IET
Event Services
Michael Faraday House
Six Hills Way
Stevenage
Hertfordshire
SG1 2AY
UK
Fax: +44(0) 1438 765659
Email: eventsa1@theiet.org

Please contact the organisers at your earliest convenience if you are unable to assign copyright to the IET, or do not wish to be filmed.

Presentation information

Oral presentation authors only

Each author presenting an ORAL paper will be asked to submit PowerPoint slides in advance of the conference. Authors will be asked to include their unique paper number with their email. The slides will be loaded onto the Lecture Theatre computer prior to the relevant session. Delegates should bring a copy of their slides on USB stick with them to the conference as a back up.

PowerPoint presentation guidelines will be posted on the website nearer the time.

Poster presentation authors only

In addition to your written paper included in the conference publication, the poster session is your opportunity to present your work directly to other registrants and to discuss it with them. It is a particularly useful format for small group discussion and debate.

Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them. The display should therefore be visually appealing and should contain the essence of your paper in a form that is easy to understand.

Your display should consist chiefly of keywords, diagrams, photographs, etc. Colour photographs are particularly attractive in a poster display. Diagrams and graphs should have clear captions. All lettering should be easy to read. Handwritten text or diagrams are not recommended. All graphs and diagrams should be drawn with thick lines (preferably 1mm or more in width). Use colour to emphasise important features.

The poster display is important. You are recommended to take as much trouble with it as you did in preparing your written paper.

Your display

You should clearly display the following information on your poster board:

• The title of your paper
• The authors’ names and their affiliations
• Your usual contact details (e.g. an email address) to allow delegates to follow up discussion

Display board

Display board sizes will be confirmed shortly.

Please note

It is with regret that we inform you that the IET, under the current UK, EU and US laws, is now prevented from providing any paid-for services to any person or legal entity based in Iran. This is because of severe restrictions placed on banking services which prohibits the IET from accepting from, or making payments to, any individual or organisation based within Iran via the Iranian Banking infrastructure or by any other mechanism.

As a result of this it is no longer possible for the IET to take registrations for this conference from any person or legal entity based in Iran.

Should you have any question regarding this matter please email: eventsa1@theiet.org.