Writing an Abstract

Writing a Paper

Copyright

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The DPSP 2008 Abstract submission system is now active. Abstracts must be submitted by Tuesday, 7th August 2007 if they are to be considered for the conference. Use of the DPSP 2008 template is mandatory, and only Abstracts following the instructions provided below will be considered. Authors must also complete and return the copyright form.

Abstract Template

Copyright Form

Abstract Submissions

Before submission

Before submission, make sure that the following material is ready:

• Title, authors’ names, affiliation and a 35 word (approx) biography. If your title and abstract contains no special characters, and no sub or sup scripts, the text can be copied and pasted from your Word document or typed in directly
• Your abstract of no more than 2 pages, including title, names, affiliation and abstract in word format (file size maximum 2.0 MB - Megabyte)
• Preferred topic area (the Technical Programme Committee reserves the right to change the authors' choice of topic area)

Once you have the material listed above ready you can proceed with the electronic submission of your paper.

The on-line submission form for abstracts will be open until Tuesday, 7 August 2007. If you have difficulties in submitting your abstract, please try to shorten its file-name.

Important Information

1. The working language of the conference is English, which will be used for all printed material, presentations and discussion.
2. The abstract template is a Microsoft Word file. Please save this template file to your PC’s hard drive and use it when you prepare your abstract.
3. If you are submitting more than one abstract you can use the same email address and password for each abstract.
4. Abstracts are required for all papers and posters. Abstracts MUST be submitted using the template form provided.
5. Each abstract must fit within the abstract template and use the Arial font, size 11.
6. Length - Up to a maximum of 2 A4 pages (you may include diagrams).
7. Special Characters - When inserting special characters in text use the ‘Insert Symbol’ function (avoid code-numbers for the symbols).

After submission

On submission of your abstract the corresponding author will receive a confirmation of the receipt of the abstract.

Processing and publication of personal data

The personal information we receive from delegates will also be required after the conference. This is in order to render an account of the conclusions arrived at during the conference, for statistical purposes, and for the dispatch of information on relevant conferences in the future.

Personal data will be stored by the Institution of Engineering and Technology for future mailings and information on forthcoming conferences. Personal data may also, in certain cases, be released to other companies participating in the conference for the distribution of information and offers directly from them.

Writing a Paper

Authors will be informed as to the status of their submission on Tuesday, 2 October 2007. Accepted authors should read the information below carefully.

The full paper submission system will be open for the submission of full papers from Tuesday, 2 October 2007. Full Papers must be submitted by Tuesday, 27 November 2007 or they will be withdrawn from the conference. Use of the full paper template is mandatory and only full papers following the instructions provided below will be considered.

Full paper template

Submitting a full paper

To submit your full paper you will need to re-enter the on-line submission system. Please check very carefully that all the information you have provided is correct. Here is a summary of what you should have provided:

• Click on the number of the paper you wish to submit
• Check the title is still correct
• Browse to upload your pdf camera-ready file. Please do not page number your file
• Ensure a biography of the presenting author is entered
• Ensure all authors are listed on the final page. Again using lower case letters except for the first letter of each name
• Ensure affiliations are correct. This is for the organisation you represent, eg London Power Associates Ltd and not professional affiliation eg The Institution of Engineering and Technology
• Click finish to complete. You will receive a confirmation email

Papers will be published in the Conference Proceedings CD ROM from the author-supplied 'camera-ready' copy. Please do not page number your file. Original material must be provided in all cases and the paper must be in the form of a .pdf document.

It is essential that authors make sure all fonts are embedded and .pdf files are submitted unlocked. If files are submitted in ‘Read Only’ format or with security we may be unable to publish your paper. If fonts are not embedded in the .pdf the file may not print correctly and again may have to be omitted from the proceedings.

Each paper must have at least one author registered by Tuesday, 22 January 2008, to avoid the paper being withdrawn from the conference proceedings. You are reminded that the Institution or other associated societies cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.

DPSP 2008 Copyright Agreement:

Download Copyright form

This agreement relates to all the material published concerning DPSP 2008 such as, but not limited to, conference proceedings, presentation slides or other electronic forms. Please note that part or all of the conference may be filmed for iet.tv.

In submitting a paper to DPSP 2008 the authors assign to the Institution of Engineering and Technology copyright ownership of the submitted work, this assignment to be effective as of the day of registration of the material at DPSP 2008. The copyright form must be signed by one of the authors.

The Institution of Engineering and Technology shall have the right to register copyright to the article in its name as claimant, whether separately or as part of another medium in which such work is included. Also, the Institution of Engineering and Technology shall have the right to grant reprint permission to third parties and to receive reasonable royalties in such instances.

If a copyright form is not received copyright will be assigned to the corresponding authors affiliation.

Authors reserve the following rights:

• The right to use all or portions of the submitted article in future works of their own
• All proprietary rights, such as patent right

Copyright forms should be emailed, faxed or posted to:

DPSP 2008 Organisers
The Institution of Engineering and Technology
Event Services
Michael Faraday House
Six Hills Way
Stevenage
Hertfordshire
SG1 2AY
UK

Fax: +44(0) 1438 765659
email: eventsa3@theiet.org

Please contact the organisers at your earliest convenience if you are unable to assign copyright to the Institution of Engineering and Technology, or do not wish to be filmed.

Downloads

Please find below useful downloads for Authors:

Abstract Template

Full Paper Template

Copyright Form

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Presentation Information

Oral Presentation Authors Only

Each author presenting an ORAL presentation will be asked to submit PowerPoint slides (in MS PowerPoint 2000 or XP) in advance of the conference. Slides should be submitted at least one week prior to the conference to eventsa3@theiet.org. Authors will be asked to include their unique paper number with their email. The slides will be loaded onto the Lecture Theatre computer prior to the relevant session. Delegates should bring a copy of their slides on Memory Stick with them to the Conference as a back up.

Useful Presentation Tips

Do not put too much information on visual aids:

• A maximum of six or seven lines including the title per slide (not more than 20 words)
• Avoid abbreviations, mathematics and tables of results (graphs or histograms are much better)
• Lettering should be lowercase, medium or bold and at least
  “this size” (Arial 22)
• Never use - computer printouts, photocopied pages of books, hand-drawn transparencies
• Keep diagrams as simple as possible
• Company logos, if used, should be of a modest size

Poster Presentation Authors Only

In addition to your written paper included in the conference publication, the poster session is your opportunity to present your work directly to other registrants and to discuss it with them. It is a particularly useful format for small group discussion and debate.

Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them. The display should therefore be visually appealing and should contain the essence of your paper in a form that is easy to understand.

Your display should consist chiefly of keywords, diagrams, photographs, etc. Colour photographs are particularly attractive in a poster display. Diagrams and graphs should have clear captions. All lettering should be easy to read. Handwritten text or diagrams are not recommended. All graphs and diagrams should be drawn with thick lines (preferably 1mm or more in width). Use colour to emphasise important features.

The poster display is important. You are recommended to take as much trouble with it as you did in preparing your written paper.

Your Display

You should clearly display the following information on your poster board:

• The title of your paper
• The authors’ names and their affiliations
• Your usual contact details (e.g. an email address) to allow delegates to follow up discussion.
  Display Board

Display board sizes will be confirmed near the end of the year.