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Writing a Paper

The ICAM 2007 Full Paper submission system will be open for the submission of full papers from Wednesday, 21 February 2007. Full Papers must be submitted by Wednesday, 25 April 2007 or they will be withdrawn from the conference. Use of the ICAM 2007 template is mandatory and only Full Papers following the instructions provided below will be considered. These will then be reviewed by the Technical Committee and you may be asked to make amendments at this stage.

The maximum 10 page, 2 column, Full Paper should be submitted using the Full Paper Template.

ICAM 2007 Full Paper Template

Submitting a Full Paper

To submit your full paper you will need to re-enter the on-line submission system. Please check very carefully that all the information you have provided is correct. Here is a summary of what you should have provided:

• Click on the number of the paper you wish to submit
• Check the title is still correct
• Browse to upload your PDFcamera-ready file. Please do not page number your file
• Ensure a biography of the presenting author is entered
• Ensure all authors are listed on the final page. Again using lower case letters except for the first letter of each name
• Ensure affiliations are correct. This is for the organisation you represent, eg London Power Associates Ltd and not professional affiliation eg The Institution of Engineering and Technology
• Click finish to complete. You will receive a confirmation email

Papers will be published in the Conference Proceedings from the author-supplied 'camera-ready' copy. Please do not page number your file. Original material must be provided in all cases and the paper must be in the form of a PDF document.

It is essential that authors make sure all fonts are embedded and PDF files are submitted unlocked. If files are submitted in ‘Read Only’ format or with security we may be unable to publish your paper. If fonts are not embedded in the PDF, the file may not print correctly and again may have to be omitted from the proceedings.

Each paper must have at least one author registered by the Early Bird date of Friday, 8 June 2007, to avoid the paper being withdrawn from the conference proceedings. You are reminded that the Institution or other associated societies cannot meet any travelling or subsistence expenses for authors, either prior to or during the conference.

Oral Presentation Guidelines

All authors should also submit PowerPoint slides (in MS PowerPoint 2000 or XP) by Monday, 25 June 2007 to eventsa1@theiet.org. Please include your unique paper number with your email. These will be loaded onto the Lecture Theatre computer prior to the relevant session. This will save you time and aid the smooth running of your talk on the day. Delegates should bring a copy of their slides on Memory Stick with them to the Conference as a back up.

All authors are asked to check the programme carefully and arrive at the Penthouse A/B Lecture Theatre, 15 minutes in advance of the session they are speaking in. This is to meet the Chairman of the session, the technician, check through the presentation slides and make contact with the organiser.

Working Language

The working language of the Conference is English and will be used for all printed material, presentations and discussions.

Time Allocation

20 minutes plus 5 minutes for questions has been allowed for the presentation of your contribution, and this time allocation must not be exceeded.

To make the most of the presentation time, you might find the following guidelines helpful:

• Speak clearly and avoid colloquial English – not all delegates have English as their native language.
• Summarise your written paper and present any updated material and results, concentrating on the basic concepts and conclusions, not on details.
• Please note that questions may be taken following your presentation, this should be accounted for in the preparation of your presentation.

The Session Chairs have been asked to be strict with their time keeping of presentations. It is therefore imperative that you do not exceed your time allocation.

Visual Aids

For ICAM 2007 we will only permit the use of PowerPoint presentations. If you have any further requirements please contact the Event Organisers at eventsa1@theiet.org prior to the conference to ensure that there are facilities in place to support your presentation.

Please note that the Laptop within the Penthouse A/B Lecture Theatre is installed with the following software: Windows 2000/XP and PowerPoint 2000. The IET cannot be held responsible if authors arrive at the time of presentation with an incompatible presentation. Please contact the Event Organisers as soon as possible with any queries regarding audio-visual aids.

Useful Presentation Tips

Do not put too much information on visual aids:

• A maximum of six or seven lines including the title (not more than 20 words).
• Avoid abbreviations, mathematics and tables of results (graphs or histograms are much better).
• Lettering should be lowercase, medium or bold and at least

“this size” (Arial 22)

• NEVER USE - computer printouts, photocopied pages of books, hand-drawn transparencies
• Keep diagrams as simple as possible
• Company logos, if used, should be of a modest size

Author Briefings

Fifteen minutes before each session, a meeting will be held in the Penthouse A/B Lecture Theatre where you will be presenting your paper, so that the organisers can demonstrate the use of the various facilities, as these may not be straightforward. It is essential that you attend the Briefing Meeting.

Arrangements for handling discussion will be confirmed by your Session Chairman during the Briefing at the Conference.

ICAM 2007 Copyright Agreement:

Copyright Form

This agreement relates to all the material published concerning ICAM 2007 such as, but not limited to, conference proceedings, presentation slides or other electronic forms. Please note that part or all of the conference may be filmed for www.iet.tv.

In submitting a paper to ICAM 2007 the authors assign to The Institution of Engineering and Technology copyright ownership of the submitted work, this assignment to be effective as of the day of registration of the material at ICAM 2007. The copyright form must be signed by one of the Authors.

The Institution of Engineering and Technology shall have the right to register copyright to the article in its name as claimant, whether separately or as part of another medium in which such work is included. Also, The Institution of Engineering and Technology shall have the right to grant reprint permission to third parties and to receive reasonable royalties in such instances.

If a copyright form is not received, copyright will be assigned to the corresponding author’s affiliation.
Authors reserve the following rights:

• The right to use all or portions of the submitted article in future works of their own
• All proprietary rights, such as patent right

Copyright forms should be emailed, faxed or posted to:

ICAM 2007 Organisers
The Institution of Engineering and Technology
Event Services
Michael Faraday House
Six Hills Way
Stevenage
Hertfordshire
SG1 2AY
UK

Fax: +44(0) 1438 765659
email: eventsa1@theiet.org

Please contact the organisers at your earliest convenience if you are unable to assign copyright to the Institution of Engineering and Technology, or do not wish to be filmed.

Downloads

Please find below useful downloads for Authors:

Full Paper Template
Copyright Form
Copyright Form

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