Authors Information

Guidelines for Oral Presentations

Working Language

The working language of the Conference is English and will be used for all printed material, presentations and discussions. Where delegates opt to present in a language other than English it is their responsibility to provide an interpreter to translate the contribution into English.

Time Allocation

15 minutes including questions has been allowed for the presentation of your contribution, and this time allocation must not be exceeded.

To make the most of the presentation time, you might find the following guidelines helpful:

• Speak clearly and avoid colloquial English – not all delegates have English as their native language.
• Summarise your written paper and present any updated material and results, concentrating on the basic concepts and conclusions, not on details.
• Please note that questions may be taken following your presentation, this should be accounted for in the preparation of your presentation.

The Session Chairs have been asked to be strict with their time keeping on presentations, this will enable delegates to walk between sessions and view the presentations of their choice.

It is therefore imperative that you do not exceed your time allocation.

Visual Aids

We will only permit the use of PowerPoint presentations. If you have any further requirements please contact the Event Organiser ejarvis@theiet.org prior to the conference to ensure that there are facilities in place to support your presentation.

Please note that the Laptop within the Lecture Theatre is installed with the following software:
Windows 2000 and PowerPoint 2000.

Note:

To allow us to load your presentation on to the lecture theatre equipment in advance, we would be grateful if you forward us your presentation slides as an email PowerPoint attachment by day and date tba 2007. Please use your conference reference number when emailing us. This will save you time and aid the smooth running of your talk on the day.

The IET cannot be held responsible if authors arrive at the time of presentation with an incompatible presentation. Please contact the Event Organiser as soon as possible with any queries regarding audio-visual aids.

Useful Presentation Tips

Do not put too much information on visual aids:

• A maximum of six or seven lines including the title (not more than 20 words).
• Avoid abbreviations, mathematics and tables of results (graphs or histograms are much better).
• Lettering should be lowercase, medium or bold and at least

“this size” (Arial 22)

• NEVER USE - computer printouts
  photocopied pages of books
  hand-drawn transparencies
• Keep diagrams as simple as possible
• Company logos, if used, should be of a modest size

Authors’ Briefings

Twenty minutes before each session, a meeting will be held in the Lecture Theatre where you will be presenting your paper, so that the Technician can demonstrate the use of the various facilities, as these may not be straightforward. It is essential that you attend the Briefing.

Additional questions regarding the VIE 2007 event should be directed to ejarvis@theiet.org

Guidelines for Poster Presentations

You should clearly display the following information on your poster board:

• The title of your paper
• The authors’ names and their affiliations
  Your usual contact details (e.g. an Email address) to allow delegates to follow up discussion.

In addition to your paper included in the event proceedings, the poster session is your opportunity to present your work directly to other registrants and to discuss it with them. It is a particularly useful format for small group discussion and debate.

Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them. The display should therefore be visually appealing and should contain the essence of your paper in a form that is easy to understand.

Your display should consist chiefly of keywords, diagrams, photographs, etc. Colour photographs are particularly attractive in a poster display. Diagrams and graphs should have clear captions. All lettering should be easy to read. Handwritten text or diagrams are not recommended. All graphs and diagrams should be drawn with thick lines (preferably 1mm or more in width). Use colour to emphasise important features.
The poster display is important. You are recommended to take as much trouble with it as you did in preparing your written paper.

The poster sessions are seen as a valued alternative method of presentation. There will also be an opportunity for both oral and poster authors to support their presentation by demonstrations of appropriate PC based software. Please email us with your requirements.

Display Board

A display board, approximately 118cm x 92cm portrait (to take A0 size posters), will be provided for your poster display. If you are pre-preparing your poster as one large sheet, please ensure that it is in Portrait format size A0. If you require any other equipment please contact the organisers who will do their best to help.

Additional questions regarding the VIE 2007 event should be directed to ejarvis@theiet.org